Region Örebro Län Cancels SEK 112 Million HR and Payroll System

Standfirst

Region Örebro Län has cancelled its procurement for a new HR and payroll system, a contract estimated at SEK 112 million excluding VAT. The Swedish regional authority stopped the procedure before issuing the invitation to tender and before finalising the award criteria or evaluation model. As a result, no tenders were evaluated and no supplier was selected. The cancelled procurement had been planned to include implementation, integration, support, maintenance and management services.

Introduction

Region Örebro Län, a regional authority in Sweden, has cancelled a procurement for an HR and payroll system with an estimated value of SEK 112 million excluding VAT. The procurement covered the acquisition of a human resources and payroll platform together with implementation, integration, support, maintenance and management services.

The result notice was published in the Official Journal of the European Union on 23 October 2026 under notice number 736194-2026, OJ S 206/2026. The procurement was identified internally as 25RS1678 and conducted under procedure identifier 230a5b8b-2e53-48ef-8ac9-3a3217d1990f.

The authority had planned to use a negotiated procedure with prior publication of a call for competition. However, the notice confirms that the procurement was discontinued before the invitation to tender was issued and before the award criteria and evaluation model had been established.

Consequently, no tender evaluation took place. The result notice records that no winner was chosen and the competition was closed. It also reports three requests to participate received and zero tenders.

The planned contract was expected to begin on 1 September 2027 and run through 31 August 2035, with a maximum of four renewals. Each renewal was described as lasting 24 months. These dates and renewal provisions relate to the planned procurement and do not establish an active contract following the cancellation.

Why This Contract Matters

The procurement concerned a major HR and payroll system for Region Örebro Län. Such systems are central to personnel administration and payroll processing, and the notice included related implementation, integration, support, maintenance and management services within the planned scope.

The estimated value of SEK 112 million excluding VAT indicates the scale of the planned procurement. The contract was not limited to the supply of a software package. Its scope also included services intended to introduce and operate the system over the planned contract period.

The cancellation is important because it occurred before the authority issued the invitation to tender and before the evaluation model had been established. The authority therefore did not reach a stage where it could compare submitted tenders against the intended award criteria.

The notice does not explain the substantive reason for cancelling the procurement beyond identifying the award criterion description as the cancellation before invitation and evaluation model establishment. It would therefore be inaccurate to attribute the decision to supplier pricing, technical shortcomings, budget changes, internal disagreements or a lack of market interest.

For suppliers, the result is a procurement status update rather than an award opportunity. The planned contract has been discontinued, and the notice does not announce a replacement procedure or revised timetable.

Contract Timeline

• Procurement title: HR- och lönesystem, HR and payroll system.
• Internal procurement reference: 25RS1678.
• Procedure identifier: 230a5b8b-2e53-48ef-8ac9-3a3217d1990f.
• Planned contract start: 1 September 2027.
• Planned initial end date: 31 August 2035.
• Notice dispatched: 22 October 2026.
• Notice published: 23 October 2026.
• Publication reference: 736194-2026, OJ S 206/2026.
• Final outcome: Procurement cancelled, no winner selected and competition closed.

The source provides the planned contract dates but does not establish that the procurement reached contract signature. The cancellation notice confirms that the procedure was discontinued before invitations to tender were sent.

Contract Overview

The procurement title was “HR- och lönesystem,” meaning HR and payroll system. Region Örebro Län planned to acquire a system with associated implementation, integration, support, maintenance and management services.

The procedure was classified as services, with main CPV code 72260000 for software-related services. Additional classifications included 48450000 for time accounting or human resources software packages, 72263000 for software implementation services and 72267000 for software maintenance and repair services.

The procurement was structured as one lot, LOT-0000. Its estimated value was SEK 112,000,000 excluding VAT. The planned performance location was Klostergatan 23, Örebro, postcode 70116, in Örebro County, Sweden.

The authority had planned a negotiated procedure with prior publication of a call for competition. The procedure was not accelerated. The notice cited Directive 2014/24/EU as its legal basis.

The procurement did not use a framework agreement or dynamic purchasing system. It was not financed with EU funds, was not covered by the Government Procurement Agreement and was not classified as strategic procurement.

Key Contract Details

Project Scope

The planned procurement covered the acquisition of an HR and payroll system together with services required for implementation and ongoing operation. The notice specifically included implementation, integration, support, maintenance and management services.

The system was intended to support human resources and payroll processes within Region Örebro Län. The procurement’s software classification included time accounting and HR software, indicating that the system scope extended beyond a general software-related service.

Implementation and integration services were included in the procurement. These elements would have been relevant to introducing the system and connecting it with the authority’s existing environment. The notice does not, however, identify the systems to be integrated, the number of users, the technical architecture or the migration requirements.

Support, maintenance and management services were also part of the planned contract. The source does not provide service-level targets, support hours, response times, maintenance windows or detailed responsibilities between the supplier and the regional authority.

The procurement was cancelled before the invitation to tender was issued. Consequently, the published result does not establish final technical specifications, supplier obligations or a confirmed delivery plan.

About the Contracting Authority

Region Örebro Län was the contracting authority. The notice classifies it as a regional authority responsible for general public services.

The procurement was managed through the authority’s purchasing and procurement area, identified in Swedish as “Område inköp och upphandling.” The named contact point was Awet Guadad.

The authority’s details recorded in the notice are:

• Official name: Region Örebro Län
• Registration number: 2321000164
• Department: Område inköp och upphandling
• Postal address: BOX 1613
• Town: Örebro
• Postcode: 70116
• Country: Sweden
• NUTS region: Örebro län, SE124
• Contact: Awet Guadad
• Email: awet.guadad@regionorebrolan.se
• Telephone: 019-6027148
• Website: www.orebroll.se

The authority’s role in this notice is buyer. The result notice does not identify a winning supplier because the procurement was cancelled before tender evaluation.

About the Organisations Involved

Region Örebro Län was the buyer and the organisation responsible for the cancelled procurement. Its purchasing and procurement department handled the procedure. The notice identifies the authority as a regional government body in Sweden.

Förvaltningsrätten i Karlstad, the Administrative Court in Karlstad, was listed as the review organisation. It is the organisation identified in the notice for review-related matters.

The review organisation’s details are:

• Official name: Förvaltningsrätten i Karlstad
• Registration number: 202100-2742
• Address: Box 568
• Town: Karlstad
• Postcode: 651 12
• Country: Sweden
• NUTS region: Värmlands län, SE311
• Email: forvaltningsrattenikarlstad@dom.se
• Telephone: 054-14 85 00
• Website: Administrative Court in Karlstad

The notice does not identify any supplier as a winner or contracted party. It reports three requests to participate and no tenders, but the procurement was discontinued before the tender invitation was issued.

Procurement Analysis

Region Örebro Län had planned to use a negotiated procedure with prior publication of a call for competition. The procedure was not accelerated and was based on Directive 2014/24/EU.

The notice’s award criterion section records price as the criterion name. However, the description explains that the procurement was cancelled before the invitation to tender was sent and before the award criteria and evaluation model were established. No tender evaluation was therefore carried out.

This distinction is important. The presence of a price criterion field does not mean that price was formally evaluated or that a scoring model was applied. The notice expressly states that the evaluation model had not been finalised when the procurement was cancelled.

The result records no winner and states that the competition is closed. The reason for not choosing a winner is classified as “Other.” The notice does not provide a more detailed narrative explaining the decision beyond the cancellation timing and lack of evaluation.

Three requests to participate were received. The result notice records zero tenders. These figures should not be interpreted as three submitted bids or as a competitive price comparison. The procedure ended before invitations to tender were sent.

The notice does not indicate that the cancellation resulted from supplier failure, inadequate bids, an unacceptable price or technical non-compliance. Such explanations would go beyond the published information.

Additional Procurement Facts

The procurement’s internal reference was 25RS1678. Its procedure identifier was 230a5b8b-2e53-48ef-8ac9-3a3217d1990f. The previous notice reference was 76c8a655-2cb3-4b5c-98f6-9eab11af372d-01.

The contract was classified under services, with CPV 72260000 as the main classification. The additional CPV codes were:

• 48450000: Time accounting or human resources software package.
• 72263000: Software implementation services.
• 72267000: Software maintenance and repair services.

The estimated value was SEK 112 million excluding VAT. The notice recorded the planned performance location as Klostergatan 23, Örebro, postcode 70116, Sweden, within NUTS region SE124.

The planned duration ran from 1 September 2027 to 31 August 2035. The notice also listed a maximum of four renewals, each described as 24 months. These were planned contract provisions and do not indicate that the cancelled procurement produced an active contract.

The procurement was not financed with EU funds, was not covered by the Government Procurement Agreement and was not identified as strategic procurement. It did not use a framework agreement or dynamic purchasing system.

Market and Industry Perspective

The procurement was relevant to the Swedish market for HR and payroll software, implementation services and ongoing system support. Its scope included a software package for time accounting or human resources alongside implementation, maintenance and repair-related services.

The estimated value of SEK 112 million excluding VAT and the planned duration through August 2035 indicate that the authority intended to procure a substantial, long-term system arrangement. The inclusion of up to four renewals of 24 months each also suggests that the procurement was designed to accommodate an extended service relationship.

However, the cancellation means the notice does not provide an awarded contract value, supplier selection or final commercial terms. The three requests to participate do not represent three evaluated offers, and no tender was received according to the result notice.

For the HR software market, the procurement should therefore be treated as a cancelled buying process rather than a completed transaction. It documents the authority’s intended system requirements at a high level, but it does not establish which supplier solution was preferred or whether the market was unable to meet the authority’s needs.

The source also does not announce a new procurement schedule. Suppliers should avoid assuming that the same scope, value, dates or procedure will be used if the authority launches another process.

Economic Significance

The estimated procurement value was SEK 112,000,000 excluding VAT. This was the estimated value of the planned HR and payroll system procurement, not a contract award amount.

The planned scope included software acquisition, implementation, integration, support, maintenance and management services. The estimated value therefore related to a broader service package rather than only the purchase of a software licence.

The procurement was planned to start on 1 September 2027 and end on 31 August 2035. The notice listed up to four renewals, each lasting 24 months. The published source does not clarify whether the estimated value included all possible renewal periods or how the amount was allocated across implementation and recurring services.

Because the procedure was cancelled before the invitation to tender and before evaluation, there is no winning price or supplier contract value. The notice does not report expenditure, payment, contract signature or supplier revenue from this procurement.

The procurement was not financed with EU funds. No additional funding programme or budget allocation was identified in the result notice.

Future Procurement Opportunities

The notice records a closed procurement. It does not announce a replacement tender, revised procurement timetable or a new call for competition for the HR and payroll system.

Suppliers interested in future opportunities from Region Örebro Län should monitor the authority’s procurement information and new notices. Any subsequent procedure may have a revised scope, value, timeline or procurement method.

The cancelled procurement’s internal identifier, 25RS1678, may help suppliers recognise the previous project when reviewing procurement history. However, the result notice does not establish that a future procurement will retain the same reference.

Businesses can monitor new opportunities through Swedentenders tender listings and review completed or cancelled procurement outcomes through the contract awards section.

Suppliers can register through Swedentenders registration or access an existing account using the login page. For assistance, visit Swedentenders contact.

Any future opportunity should be evaluated using its own published tender documents. The current result notice does not provide a bid deadline, final technical specification or confirmed evaluation model for a new procedure.

Opportunities for Suppliers

The cancelled procurement remains useful for suppliers in HR software, payroll systems, time accounting, implementation, integration and maintenance services. It identifies the categories of services the authority had planned to procure.

Relevant supplier capabilities for a future procurement of this type may include:

• HR and payroll platforms: Software supporting personnel administration and payroll processes.
• Time accounting: Systems and functionality for employee time-related administration.
• Implementation: Services for introducing and configuring a new HR and payroll system.
• Integration: Connecting the platform with existing systems and workflows.
• Support and maintenance: Ongoing technical assistance, software maintenance and system management.

These areas reflect the published procurement scope, not confirmed final technical requirements. The notice does not specify user volumes, integrations, deployment model, service levels, data migration requirements or security standards.

Because the procurement was cancelled before tenders were invited, suppliers should not treat the previous procedure as an active bidding opportunity. There is no winning supplier, contract price or evaluation result to use as a benchmark.

Companies tracking Swedish public-sector software demand can use the notice to identify the buyer and project category, then monitor official announcements for a future procedure.

What Businesses Should Watch

• Procurement status: Cancelled; no winner selected and competition closed.
• Buyer: Region Örebro Län, a Swedish regional authority.
• Project: HR and payroll system with implementation, integration, support, maintenance and management services.
• Estimated value: SEK 112 million excluding VAT.
• Procedure: Negotiated with prior publication of a call for competition.
• Requests to participate: Three received.
• Tenders: Zero received.
• Evaluation: No tender evaluation conducted.
• Planned dates: 1 September 2027 to 31 August 2035, subject to the cancelled procedure.
• Renewals: Maximum four, each described as 24 months.
• Future procurement: No replacement procedure announced in the notice.

Suppliers should distinguish the estimated procurement value from an awarded contract amount. The notice confirms the former but reports no contract award.

Businesses should also note that the cancellation occurred before the invitation to tender and before award criteria and the evaluation model were established. The result therefore does not provide a supplier ranking or an evaluated price comparison.

Swedentenders Procurement Intelligence

This notice provides procurement intelligence on Region Örebro Län’s planned HR and payroll system acquisition. The key information is the buyer, scope, estimated value, planned duration and cancellation status.

• Buyer intelligence: Region Örebro Län, regional authority in Sweden.
• Procurement intelligence: HR and payroll system with implementation, integration, support, maintenance and management services.
• Value intelligence: Estimated SEK 112 million excluding VAT.
• Classification intelligence: Main CPV 72260000, with HR software, implementation and maintenance codes also listed.
• Procedure intelligence: Negotiated procedure with prior publication of a call for competition.
• Participation intelligence: Three requests to participate and zero tenders recorded.
• Outcome intelligence: The procurement was cancelled before invitations to tender and before evaluation criteria were established.

The result is particularly relevant for monitoring procurement lifecycle changes. The original plan described a long-term system arrangement, but the award notice confirms that the procedure did not proceed to tender evaluation or supplier selection.

Swedentenders users can monitor tender listings for new procurement notices and review contract awards for results, cancellations and procurement outcomes. Users can also register to follow relevant opportunities.

Supplier Takeaways

• Region Örebro Län cancelled its planned HR and payroll system procurement.
• The estimated value was SEK 112 million excluding VAT.
• The procurement included implementation, integration, support, maintenance and management services.
• The planned procedure was negotiated with prior publication of a call for competition.
• The notice records three requests to participate and zero tenders.
• The procurement was discontinued before the invitation to tender was issued.
• The award criteria and evaluation model had not been established, and no tender evaluation took place.
• No winner was selected and the competition was closed.
• The planned contract period was 1 September 2027 to 31 August 2035, with up to four 24-month renewals.
• The notice does not announce a replacement procurement.

Key Takeaways

• Country: Sweden.
• Contracting authority: Region Örebro Län.
• Procurement: HR and payroll system.
• Estimated value: SEK 112 million excluding VAT.
• Internal reference: 25RS1678.
• Main CPV: 72260000 – Software-related services.
• Additional CPVs: 48450000, 72263000 and 72267000.
• Procedure: Negotiated with prior publication of a call for competition.
• Participation: Three requests to participate; zero tenders.
• Outcome: Cancelled, no winner selected, competition closed.
• Publication: TED 736194-2026, OJ S 206/2026, 23 October 2026.

Conclusion

Region Örebro Län has cancelled its procurement for an HR and payroll system estimated at SEK 112 million excluding VAT. The planned contract included software acquisition together with implementation, integration, support, maintenance and management services.

The result notice confirms that the procurement was discontinued before invitations to tender were issued and before the award criteria and evaluation model were established. Three requests to participate were recorded, but no tenders were received and no evaluation took place.

No supplier was selected, and the competition is closed. The planned contract dates and renewal provisions remain part of the cancelled procurement and should not be treated as an active contract. The notice does not announce a replacement tender or explain the cancellation beyond the procedural information provided.

For suppliers, the result is a useful record of regional demand for HR and payroll technology, but not an open bidding opportunity. Businesses should monitor Region Örebro Län and official procurement channels for any future procedure.

Source

Official source: TED – Tenders Electronic Daily, Contract or concession award notice – standard regime, notice 736194-2026, OJ S 206/2026, published 23 October 2026.

View the official TED notice